In business, time is most 'productively' spent to get the biggest results for as little effort as possible. Quadrant 1: "Quick Wins" (LOW Effort, HIGH Impact tasks) Manage time spent on "Big Projects" more effectively?Ĥ) A More Detailed Look at the 4 Quadrants of the Action Priority Matrixīelow we take a more detailed look at the individual quadrants, offering coaching tips and ideas to make the most of this Action Priority Matrix tool.How might they like to spend their time differently?.Which tasks have a hard deadline? And which quadrant are they in?.What percentage of their time do they usually spend in each quadrant?.Where do most of your client's tasks sit? How do they feel about that?.REVIEW: Now coach your client around the results, and look for learnings:.Next ask your client to consider the EFFORT each task will take, the positive IMPACT it will have, and then to write or place each task in the appropriate quadrant.Give your client an Action-Priority Matrix Form OR ask them to DRAW a square and divide it into quadrants, labelled with IMPACT Low to High on the vertical axis, and EFFORT Low to High on the horizontal axis (see image).You could also ask them to write each tasks on a small sticky note. Ask your client to make a list of about 10 of the tasks they consider most important or pressing.First decide whether you're going to assess tasks for the upcoming day, week or month.
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Using these 2 criteria, importantly it gives you a framework to identify highly productive "Quick Wins", minimise the impact of "Filler Tasks" and try to avoid "Hard Slogs".ģ) How to use The Action Priority Matrix with Clients:.The amount of EFFORT involved in completing it.The Action Priority Matrix uses a simple 4 square grid to categorize your tasks or activities according to:.It's also great to use with anyone is stressed, overwhelmed and needs help getting things done.Īnd finally, it's particularly helpful for the small business owner and entrepreneur - which of course includes coaches! 2) How Does The Action Priority Matrix Work? The Action Priority Matrix is a great productivity tool for the toolboxes of leadership, executive, career and small business coaches. 1) Who Is The Action Priority Matrix For? So, without further ado, here's a really practical tool for your coaching toolbox for both you and your clients - to identify and focus on the tasks that give you the most 'bang for your buck'. So how would you like a simple new concept to help you focus your efforts and achieve more with the time you have?Īt its essence, this tool will help you identify the activities that give you the biggest results for the least effort, and let go of activities that drain you! These days we're all managing multiple, competing demands on our time.
I love the Action Priority Matrix - it's one of my favourite productivity tools - and I think you'll love it too! Learn about this Coaching Tool to Achieve More with the Time you Have:
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